Grant Policies

Nanaimo Foundation Grant Policies

  • The Nanaimo Foundation supports innovation where there is demonstrated need, likelihood of effectiveness, and potential to serve as a model to others.
  • Projects should build on the strengths of the community to respond to identified issues and priorities.
  • The recipient organization should demonstrate a commitment to the project through a contribution of human and/or financial resources.
  • Significant and appropriate support from other funding sources (including the community) should be evident.
  • Vital Nanaimo Fund recipient organizations must have 50% of total project costs secured from other sources.
  • The target population should be involved in the development, implementation, and evaluation of the project.
  • The organization should demonstrate inclusiveness and respect for cultural diversity.
  • Projects that will be ongoing after the grant’s end should provide realistic plans for longer-term funding.
  • Organizations should have a significant and appropriate amount of their funding in place when they apply.
  • Organizations/groups seeking funds must demonstrate that they have a strong and committed staff and/or volunteers and capacity to effectively manage project resources.
  • The Nanaimo Foundation will consider grants for projects proposed by agencies and organizations that align with the Nanaimo Foundation’s mission.
  • The Grants Director will provide a report on annual activities at the AGM.
  • Changes to project scope must be approved by the Nanaimo Foundation Board. In some cases, organizations will be required to submit a new application outlining the new project scope.
  • The Nanaimo Foundation Board of Directors will consider special emergency situations between normal granting dates at the request of the Grants Director.
  • The Nanaimo Foundation will make grants at least once per year in accordance with Canada Revenue Agency requirements.
  • As a basic guideline for grant making, the Nanaimo Foundation will each year establish priorities for support based on needs assessment and diversification of purposes.
  • The Nanaimo Foundation, based on priorities and funds available, will identify granting cycle, the size and number of grants, and the deadline for submissions through advertising and community service bulletins.
  • Grants are awarded for definite purposes and for projects covering a specific period of time.
  • Sponsored organizations must provide a Sponsorship Agreement, signed by a designated representative of the Charitable Organization and legally qualified to accept fiscal and organizational responsibility for the project grant.
  • Applicants must be a registered charity or other qualified donee defined under the Income Tax Act.

Grants shall not be approved for the following purposes:

  • Retroactive funding, or for any project expenses to be incurred prior to the approval date of the grant.
  • Debt retirement or reserves, and mortgage pay-downs.
  • General fundraising campaigns.
  • Where the activities of the applicant organization are discriminatory or service the interests of the members, employees, or constituents of those organizations to the exclusion of the community at large.
  • Grants support an organization’s operational core expenses.

Ineligible grant expenditures include:

  • Purchase of alcoholic beverages or liquor permits;
  • Purchase of any illegal substances;
  • Gifts, payments for recognition, or prizes;
  • Any legal fees, including traffic fines and penalties.