Reporting Process for Grant Recipients

Reporting Process for Vital Fund Grant Recipients

Upon approval of a Vital Fund grant, recipients are required to sign a Grant Agreement confirming:

  • Activities will reflect those described in the application form
  • Proper fiscal management
  • Willingness to share project successes and challenges with Nanaimo Foundation and the community
  • Public recognition of the support received from Nanaimo Foundation, with the Nanaimo Foundation logo and recognition resources
  • A Grant Recipient Report will be submitted within one year of receiving the grant approval letter from Nanaimo Foundation.

Vital Fund Grant Recipient Report

Grant recipients are required to complete and submit a Grant Recipient Report to meet the condition of receiving a Vital Fund grant from Nanaimo Foundation. The submission of a final report is required within one year of receiving the grant approval letter from Nanaimo Foundation.

This is due diligence for Nanaimo Foundation, demonstrating expenditures funded by the Foundation, and an opportunity to share grant narratives.

Purpose – Nanaimo Foundation wants to know how the funding you received has assisted your organization. We would also like to share your stories of success with our donors and the public through our website and other forms of publication.

Preparation – Please refer back to your original grant application and agreement to ensure you have met all required conditions. Use the template to submit your Grant Recipient Report within one year of receiving the grant approval letter from Nanaimo Foundation, or within two months of the end of your project, whichever occurs first.

Components – Please complete the Grant Recipient Report electronically. Save the report as a PDF document and submit it electronically using the subject line “Grant Recipient Report – Organization Name” to: [email protected].  Please attach sample files or scan any attachment(s), (e.g. your publications using our logo, budget reconciliation sheet, photos) if pertinent.

Click here to download the Grant Recipient Report

Click here to download Nanaimo Foundation Logo and Brand Identity Guidelines

Click here to download the photo and video release form